Check-In

The check-in system is the core of daily range operations. Range Safety Officers (RSOs) and managers use it to track who is on the range, assign lanes, and manage active shooting parties.

Required module: Check-In (depends on Range Ops) Required role: RSO, Manager, or Admin

Navigate to Check-In in the left sidebar.

Overview

The check-in page has two main areas:

• Active Parties — A live view of everyone currently on the range, organized by party.
• New Check-In — Search for members or add guests to create a new shooting party.

Checking in a member

1. In the New Check-In section, search for a member by name, member number, or phone number.
2. Select the member from the search results.
3. The member’s profile summary appears — verify their identity and membership status.
4. If the member has dependents, checkboxes appear for each one. Select any dependents joining them.
5. Select an available lane from the lane picker.
6. Click Check In.

A new party is created with the member (and any selected dependents) assigned to the chosen lane.

Tip

If a member’s membership is expired, a warning is displayed. You can still check them in, but consider processing a renewal first.

PIN verification

If your range requires PIN verification at check-in, the member will need to enter their personal PIN. PINs are set by members in their User Settings.

Checking in a guest

1. In the New Check-In section, click Add Guest or switch to the guest check-in tab.
2. Fill in the guest’s information:

Field	Required	Notes
First Name	Yes
Last Name	Yes
Email	Yes
Phone	Yes
Guest Type	Yes	Walk-in, member-sponsored, tournament, etc.
Waiver	Yes	Guest must acknowledge the liability waiver

3. Select a range fee type (e.g., Adult Walk-In — $25.00).
4. Select a lane.
5. Choose a payment method: Cash, Check, Card, or Stripe (Pay Now).
6. Click Check In.

The guest is added to a new party. If paying by Stripe, a QR code is displayed for the guest to scan and complete payment on their phone.

Adding someone to an existing party

To add another member or guest to a party that’s already checked in:

1. Find the active party in the Active Parties list.
2. Click Add Person on that party.
3. Search for a member or enter guest details.
4. The new person is added to the same party and lane.

This is useful for late arrivals joining a group already on the range.

Managing active parties

The Active Parties section shows all currently checked-in groups with:

• Party members — Names of everyone in the party
• Lane — Assigned lane number and name
• Check-in time — When the party started
• Duration — How long they’ve been on the range

Moving a party to a different lane

1. Find the party in the Active Parties list.
2. Click Move Lane.
3. Select a new available lane.
4. Confirm the move.

The party is reassigned immediately and the lane status updates.

Checking out a full party

1. Find the party in the Active Parties list.
2. Click Check Out.
3. Confirm the checkout.

All members and guests in the party are checked out. The lane is released and becomes available for the next party. Session duration is recorded.

Checking out an individual

To check out one person from a party without ending the entire session:

1. Find the party in the Active Parties list.
2. Click on the individual person’s name.
3. Click Check Out for just that person.

The remaining party members stay checked in on the same lane.

Lane status

The check-in page shows a real-time view of all lanes and their current status:

Status	Meaning
Available	Lane is open and unoccupied
Occupied	A party is currently using this lane
Hot	Live fire is active on this lane
Cold	Range is cold — no shooting
Ceasefire Warning	Ceasefire is about to be called

RSOs can update lane status directly from the check-in page to communicate range conditions.

Check-in history

Past check-ins are recorded and can be viewed in two places:

• Member detail page → Check-in History tab — Shows all past visits for a specific member.
• Reports → Operations tab — Aggregated check-in statistics across the range.

Daily workflow

A typical day at the range using the check-in system:

1. RSO clocks in — Start your shift from the RSO page (see RSO Management).
2. Open Check-In page — Keep this open throughout your shift.
3. Check in arriving members — Search, verify, assign lane, check in.
4. Check in walk-in guests — Collect info, select fee, process payment, check in.
5. Monitor active parties — Watch the lane board for occupancy and timing.
6. Check out departing visitors — Check out parties as they leave.
7. RSO clocks out — End your shift when done.